Common Access Agreement

Preamble

The Archaeology Data Service (ADS) levies no charge to use its collections when used according to the terms detailed below. However, by accepting the terms of the Common Access Agreement users are entering into a legally binding agreement. The Access Agreement covers a range of services, including both on-line and paper transactions, this preamble seeks to explain how it is implemented by the ADS (the ADS also formerly hosted AHDS Archaeology). NB: this preamble is an explanatory aid, not a legal instrument. Only the "Terms" below are legally binding.

It is the aim of the ADS to provide integrated access to a variety of data sets at no cost to end users. This aim can only be achieved if the organisations which supply data can be assured that their own rights are protected. Consequently, use of the catalogue is covered by a variety of legal instruments to protect us, our users, and those who supply data to us.

The Common Access Agreement asks that users be fair and reasonable in their use of the data supplied through the ADS. The ADS levies no charges, there are no documents to sign, and none will be applied retrospectively. We do not hold information on specific users. In return we ask that you acknowledge the source and copyright of the data you use, that you tell us of any errors you find in it, and that if you undertake any work based substantially upon it, that you tell us about it and send us a copy of any subsequent publication. The data must not be sold or supplied to a third party.

The data should only be used for teaching, learning, and research purposes. By teaching, we mean directed teaching undertaken with a designated tutor in a formal setting. By learning we mean self-directed study, whether or not attached to an educational institution, including the educational activities undertaken in museums, libraries and cognate institutions. By research we mean any work undertaken for the advancement of archaeological knowledge and/or the understanding of the historic environment. Such work may be commercially sponsored or it may be funded by academic bodies or learned societies, or it may be unsupported: but it is a condition of use that the results are placed in the public domain and are made freely available for others to use according to the normal principles of professional and academic practice.

Users should also read the ADS Copyright and Liability Statements.

Terms

Common Access Agreement for Individuals

By using the ADS catalogue you are bound by the following Terms & Conditions. Please read them carefully.

I have read and I understand the following statement:

All material supplied via the ADS is protected by copyright and other intellectual property rights, and duplication or sale of all or part of any of the Data Collections is not permitted, except that material may be duplicated by you for your research use or educational purposes in electronic or print form. You must obtain permission for any other use. Electronic or print copies may not be offered, whether for sale or otherwise to anyone who is not an authorised user.

In addition, with reference to any data materials supplied to me by the ADS, I hereby undertake:

  1. To use and to make personal copies of any part of the Data Collections only for the purposes of non-commercial research or teaching, as specified in the accompanying application.
  2. To give access to the Data Collections, in whole or in part, or any material derived from it, only to registered users who have received permission from the ADS to use it, with the exception of data supplied for the stated purpose of teaching.
  3. To give access to data supplied for the stated purpose of teaching only to students who have signed a Students' Undertaking Form, or have signed an equivalent institutional document.
  4. To abide by any conditions, displayed on screen or otherwise notified to me, that may apply to the access to, or use of, specific datasets within the Data Collections.
  5. To preserve at all times the confidentiality of information pertaining to identifiable individuals that is recorded in the Data Collections. In addition, where so requested, to preserve the confidentiality of information about, or supplied by, organisations recorded in the Data Collections. In particular I undertake not to use or attempt to use the Data Collections to deliberately compromise or otherwise infringe the confidentiality of individuals or organisations.
  6. To meet any charges levied by the ADS for the supply of the Data Collections including, where relevant, annual service fees.

I understand that breach of the above provisions of this Agreement will lead to immediate termination of my access to all ADS services, either permanently or temporarily, at the discretion of the ADS, and may result in legal action being taken against me.

I further agree:

  1. To acknowledge, in any publication, whether printed, electronic or broadcast, based wholly or in part on the Data Collections, the original depositors, the funders of the Data Collections (if different) and the ADS supplying the data materials, as described in the documentation accompanying the Data Collections.
  2. To declare, in any publication, whether printed, electronic or broadcast, based wholly or in part on the Data Collections, that those who carried out the original collection of the data bear no responsibility for the further analysis or interpretation of it.
  3. To supply the ADS with one copy of any published work based wholly or substantially on the Data Collections or alternatively with references and supporting information if this is requested.
  4. That the ADS may hold the personal data submitted below for validation, statistical and billing purposes, and may pass the information on to other parties such as depositors of material contained in the ADS, and copyright and other intellectual property right owners whose material is contained in the ADS. I may request copies of data referring to me held by the ADS, and the names of the parties to whom it has been disclosed, on payment of an administrative fee of ten pounds.
  5. To notify the ADS of any errors discovered in the Data Collections.
  6. To accept that a service fee or other charges for provision of the Data Collections or any part thereof may be charged, and that charging for access to the Data Collections, or any part thereof, may begin or be varied, 30 days after details of the proposed changes are made available to registered site licence holders and users of the Data Collections.
  7. To accept that the ADS, and the depositor of any part of the Data Collections supplied bear no legal responsibility for their accuracy or comprehensiveness, and that the ADS and the depositor of any part of the Data Collections supplied accept no liability for indirect, consequential, or incidental, damages or losses arising from use of the Data Collections, or from the unavailability of, or break in access to, the service, for whatever reason.
  8. That where there is no breach of this agreement, it may be terminated, or its terms altered, by the ADS either after 30 days notice; or, if a service charge has been paid in advance, at the end of the period for which payment has been made, whichever is the longer.

< < Previous page